Ever went looking for an old email with an all-important PowerPoint attached that you could not find? Alternatively, better yet, ever lost a critical Gmail email from your manager, and need to ask him for input yet again? Awkward. This happens all too often in any business all around the world. Google’s cloud-based email system is vital to many small businesses around the world. However, it is easy to lose our data at the stroke of a key if you accidentally delete emails you think you will not need for the future. Let’s look at the alternatives to back up Gmail emails: here’s how you can keep your data safe and easily recoverable.
Gmail Emails are not Automatically Backed Up
Cloud providers like G Suite (former Google Apps) offer decent data retention capabilities. However, they have limited recovery options, and they cannot guarantee data is recoverable at all times. The solution? Back up Gmail using either Google Vault or a separate Cloud Backup solution, that will keep your data safe from harm.
When users delete cloud files (whether Gmail emails, Calendars, Contacts or other objects), they will be surprised to know they do not have a backup readily available. Google can guarantee that their services will be online and functional 99.99% of the time. However, if you deleted a file more than 30 days ago, you may not be able to recover it.
How to Back Up Gmail Email
There are a few ways you can go about backing up cloud data like Gmail email. One of them is the Google Vault archiving service.
Google Vault is a service that adds archiving and eDiscovery services to G Suite.
You may back up Gmail items like email, contacts, calendar, Google Sites, Google Drive, Public Shared Folders
The service costs an extra $5 per user, per month, for G Suite Business plan users.
However, this would mean all your data is in the hands of one cloud provider. Not all businesses are comfortable with that (and compliance might get in the way), so there are alternative solutions like Cloud Backup from StorageCraft, a dedicated data protection company that’s been producing backup software for over 14 years.
A system that is built for administrators, allowing quick access to data
Back up Gmail email, contacts, calendar, Google Sites, Google Drive, Public Shared Folders
Cloud Backup allows easy data management and administration, so the data is always available in easy-to-use formats. You can restore the original Gmail account, or you can restore to a different account. It even makes migration easy if you are looking to move to Office 365.